Our use of your data in the application process
Please read this information letter carefully. It tells you why and how we process your personal data in the course of the application process, how we protect them and how long we store them.
1. Who is responsible for processing your data?
The person responsible for processing your personal data (the controller) is
KLIEMT.HR Lawyers Partnership of Lawyers with Limited Professional Liability under the German Partnership Act
Address: Speditionstraße 21, 40221 Düsseldorf
Telephone number: +49 (211) 88288-0
2. Who is the controller’s data protection officer?
The external data protection officer for KLIEMT.HR Lawyers is: Peter Rother (InfiniSafe GmbH, Richard-Strauss-Straße 71, 81679 Munich) Telephone number: +49 (89) 45221670
3. What are the purposes for which we will process your personal data?
What is the legal basis for the processing? Your personal data (see 4 below) will be processed as far as this is necessary for the application process; that is, to tell us whether you are suitable, professionally and personally, to fill a vacancy with KLIEMT.HR Lawyers. Your personal data are not processed for any other purpose than to complete the application process.
The legal basis for processing your personal data is section 26 (1) in conjunction with (8) sentence two of the Federal Data Protection Act (the processing is necessary for a hiring decision).
If you are hired, we will use your personal data to draft the contract of employment, to apply to the necessary professional bodies and, if applicable, to take out professional indemnity insurance.
4. What categories of your personal data will be processed?
For this purpose, the following personal data of yours will be processed:
- contact data (such as last name, first name, address, telephone number, email address);
- personal information (such as date and place of birth, nationality, gender);
- your photograph(s);
- memberships of professional bodies;
- data which show your professional experience (such as the stages of your career, data of your previous employer);
- data which show your education and training (such as certificates, traineeships, further training);
- data relating to any previous admission as an attorney or qualified legal specialist;
- any samples of your work;
- knowledge of foreign languages;
- any employment or residence permit;
- other personal data which you inform us of in the course of your application and which affect our assessment of your qualification to fill the post;
- results of an internet search for you on web pages with a professional connection.
You do not have a duty to give KLIEMT.HR Lawyers your personal data. However, it may have an adverse effect on your chances of being hired if KLIEMT.HR Lawyers does not receive your personal data.
5. Who can access your personal data?
At KLIEMT.HR Lawyers, your personal data can be accessed by the office management staff, the persons taking part in any interviews and all partners in KLIEMT.HR Lawyer.
6. Does KLIEMT.HR Lawyers transfer your personal data abroad?
No, there is no transfer abroad.
7. Is there automated decision making?
No, there is no automated decision-making.
Automated decision making is based solely on automated evaluation by a computer program; humans have no influence on it.
8. How long are your personal data stored?
Your personal data are stored as long as is necessary to complete the purpose stated above (under 3). If we reject your application, your personal data will therefore be erased at the latest three months after you are informed of the rejection. If we employ you at the end of the application procedure, we will transfer your personal data – as far as this is necessary – to your personal file. In this case, therefore, the personal data will only be deleted after the end of the employment relationship.
9. What rights to you have with regard to the processing of your personal data at KLIEMT.HR Lawyers and who can you contact in this connection?
You have the following rights in connection with the processing of your personal data:
- The right of access: You may obtain confirmation from KLIEMT.HR Lawyers as to whether or not personal data concerning you are being processed. If this is the case, under Article 15 of the EU General Data Protection Regulation you may obtain among other things the following information:
- the purposes of the processing
- the categories of personal data concerned and
- the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations.
- The right to rectification: You have the right to obtain from KLIEMT.HR Lawyers without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing (see 3 above), you also have the right to have incomplete personal data completed.
- The right to erasure: You have the right to obtain from KLIEMT.HR Lawyers the erasure of personal data concerning you without undue delay if there is a ground for the erasure. This is in particular the case if it is no longer necessary to store your data or your data have been unlawfully processed.
- The right to restriction of processing: You have the right to obtain from the controller restriction of processing where one of the requirements of Article 18 (1) of the EU General Data Protection Regulation applies. This is the case among other things if you contest the accuracy of the stored data for a certain period or if the processing of your personal data is unlawful.
- The right to data portability: You have the right to receive the personal data concerning yourself, which you have provided to KLIEMT.HR Lawyers, in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another controller without hindrance from KLIEMT.HR Lawyers.
10. Information on your right to complain to a supervisory authority
If you think that the processing of your personal data infringes the EU General Data Protection Regulation, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement.
The supervisory authority for North Rhine-Westphalia is the Land Commissioner for Data Protection and Freedom of Information for North Rhine-Westphalia. She can be contacted at:
Kavalleriestr. 2 – 4